MANAGEMENT UPDATE SEPTEMBER 18

Reports and
Meeting Minutes

Mgt.Update 12-17-08

Gen Mtg 11-19-08

Mgt.Update 12-04-08

                                                          MANAGEMENT UPDATE
                                                             SEPTEMBER 18, 2008
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TEM Systems will be on property tomorrow to repair the Residents Gate that short circuited this past Monday. Unfortunately, the malfunction has caused us to keep the gate open, due to the damage done and the fact that the parts for the repair had to be ordered from out of state. The only good news about this problem is that the repair will be covered by our maintenance contract with TEM.

Papico Construction has begun the Tennis Court Resurfacing Project on Courts 4 & 5 as a part of our annual maintenance of the Tennis Courts. The project should be completed by the weekend. On Monday, September 22^nd, Papico will be on site to paint, apply the beaded surface and stripe the new Shuffleboard Courts. In addition, they will be delivering the cues and discs along with the scoreboards that were included in the approved proposal. Papico will also extend the existing concrete pad to allow more seating area between the Shuffleboard Court and Racquetball Courts for a cost of $750.00

TruGreen Landcare, in conjunction with Management and the Landscaping Committee will begin thinning or cutting back the Areca Palms that are next to the buildings as approved at the August 21^st Workshop Meeting at a cost $13,125.00 and paid out of installments over the next three months. This project includes that TruGreen will continue to maintain the Arecas as part of TruGreen’s regular landscaping maintenance services.

TruGreen Landcare completed landscape improvements to the area between the Pro Shop and the Racquetball Courts that surround the new Shuffleboard Courts. This long awaited clean up of this area included removing a number of tree roots or unattractive plants, preparing the soil and installing new sod and shrubs. The cost of these improvements totaled $3,660.00 and was funded out of the Landscaping Improvements of the 2008 Budget.

On Tuesday, August 26^th, Allstate Resource Management delivered and stocked our lakes with 200 Triploid Grass Carp. These fish are specifically bred to eat invasive aquatic plants in our lakes and should help control some of the weed problems that developed over the summer. The cost of stocking the lakes was $2,065.00, of which $881.57 came from a previous donation made by the Fishing Club back in 2007.

On August, 25^th, Boucher’s Gas Service replaced a heater for one of the Japanese Spa’s at a cost of $2,556.00, including labor and removal of the old unit. This unit was the oldest heater on the property and the new heater is covered by a two year warranty.

Management has begun to meet with members of each Condominium Board to work on the 2009 Budgets. Management and Officers of the Board are in the planning stages for scheduling meetings with the Finance Committee to work on the proposed 2009 P.O.A. Budget.

On August 13^th, Officers from the P.O.A. Board of Directors met with Don Brady of R.V. Johnson Insurance Agency to discuss a change of property insurance from Citizens Insurance over to American Coastal Insurance Company. The decision was made to make the change and on August 15^th, all property insurance was officially switched to American Coastal. This change will reduce property insurance premiums and the refunded amounts from Citizen’s will be used to apply to the new policy, which went into effect on August 15^th.

The Banyan Springs P.O.A. General Meeting will be held on Wednesday, October 15^th at 7:30pm in the Center.

Respectfully submitted,

Rick Leach, L.C.A.M.

Property Manager